Why GPS is important for fleet management

Thanks to the Internet and new technologies, companies in many different sectors are growing much faster than before. Unfortunately, many companies are unable to maintain this growth and eventually, some will even have to give up.

Thanks to the Internet and new technologies, companies in many different sectors are growing much faster than before. Unfortunately, many companies are unable to maintain this growth and eventually, some will even have to give up.

For companies that depend on good fleet management for their growth, the above is certainly also an issue. Proper management of a fleet of vehicles is complicated, and making decisions often requires a great deal of effort. More and more fleet managers are therefore making use of new techniques in order to optimise the management of their fleet by making well-founded decisions. GPS and fleet management go hand in hand.

What is fleet management?

When we talk about fleet management, we mean the management and organisation of a business fleet. Examples include delivery vans, trucks and trailers, but also agricultural machinery or even rental cars. Company vehicles and fleets have always been used, of course, but the advent of modern technology – and in particular GPS – has enabled fleet management to take an enormous leap forward.

With the right technologies, it is easier than ever for a fleet manager to find out the exact location of a vehicle and to monitor its maintenance status. Even the driving behaviour of drivers no longer escapes the notice of the modern fleet manager.

Modern fleet management is all about improving safety and limiting risks – not just in terms of participating in traffic, but also financially. GPS technology ensures that a wealth of relevant data becomes available to the fleet manager. This data can be used to properly manage a company fleet.

The biggest challenges of fleet management

Staff

For many companies, it is difficult to recruit reliable drivers. Due to the ageing population, older, experienced drivers are retiring, and there is a shortage of drivers to succeed them. Moreover, it is difficult to know what capabilities are being hired. An applicant may have a good story to tell, but his or her suitability will only become apparent on the job. There is often a lack of opportunities to check performance and driving behaviour.

Drivers ignore passing on rest and driving times or passing on the route. In general, the managers are not incompetent; they just lack the time and resources to keep a good overview.

Customers

Every company has to deal with customers, and sooner or later, a disagreement or conflict with a customer arises. As a company, it is difficult to prove that you were right. A customer who complains about a late delivery or one of your customers who returns the rented vehicle too late or perhaps does not pay at all.

Safety and risks

In fleet management, an important focus is on the safety aspect. A driver who is out of action for a while because of an accident and damaged equipment after an accident are both undesirable.

It is, therefore, a good idea to invest in the driving skills of your drivers. Or, for example, give the renters of your vehicles a crash course before leaving them the vehicle.

Maintenance of your vehicles

Equipment failure is almost always a problem. One way or another, it always costs you money. For example, because the vehicle cannot be used, resulting in a loss of turnover, or because you have to incur extra costs for an emergency repair or for hiring replacement vehicles. Something as simple as a forgotten tyre change can still have a major impact on your fleet management.

Operational costs of your fleet

The management of large and small fleets requires a lot of time and attention. Predicting fuel costs is almost impossible, but we do know that fuel costs will continue to rise. Savings will have to be made by limiting the number of kilometres driven. The maintenance costs of your fleet of vehicles will leave their mark on the operational costs. It is important to create an overview, to make data transparent in order to determine where profits can be made.

GPS and fleet management

GPS is a very accurate method of determining location. The GPS is therefore used for many different purposes, including fleet management. As soon as a GPS tracker has determined its exact location, all kinds of other relevant data can be calculated. Think of the vehicle speed, distance to the final destination, average speed driven, routes, maintenance intervals, etc.

Data is the core of modern fleet management. You can get this data by fitting your vehicles with a GPS tracker. This system uses satellites to determine the location in real-time and GSM and 4G/5G technology to ensure that all this data can be sent to the cloud via an internet connection. In the GPS fleet management app, you can then view, analyse and process all this data into reports that will help you manage your fleet.

The benefits of GPS in fleet management

Using GPS technology in fleet management within your organisation has a large number of advantages. A number of possibilities when combining GPS and fleet management:

Data is the core of modern fleet management. You can get this data by fitting your vehicles with a GPS tracker. This system uses satellites to determine the location in real-time and GSM and 4G/5G technology to ensure that all this data can be sent to the cloud via an internet connection. In the GPS fleet management app, you can then view, analyse and process all this data into reports that will help you manage your fleet.

The benefits of GPS in fleet management

Using GPS technology in fleet management within your organisation has a large number of advantages. A number of possibilities when combining GPS and fleet management:

Geo-fencing

In the fleet management software, you can mark certain areas where your vehicles must stay or are not allowed to go. You can set it to notify you automatically when a vehicle crosses the boundary.

Automatic usage reports

Monitoring and managing your fleet is a time-consuming process. By automating reports in the software, you can save yourself a lot of time. Because the software works in the cloud, you can access this data anytime, anywhere.

Quickly informed of changes

In some cases, it may be necessary to have information available quickly. For example, when your company car is stolen. Or when one of your vehicles urgently needs to be at a certain location. With GPS, finding out the current location of a vehicle is just a matter of seconds. So you can quickly have the information you need to make a decision.