Common mistakes in fleet management

Everyone makes mistakes, even professionals with years of fleet management experience. The trouble with fleet management is that even the smallest of mistakes can quickly result in costs of hundreds or even thousands of euros.

Having too many or too few vehicles

Over the years, the size of your fleet will change. If you have too few cars or buses, you are likely to lose sales, but too large a fleet will cost you money. How can you be sure that you have enough vehicles to get the job done?

GPS shows you exactly how your fleet is being used. You can see at a glance which vehicles are used most often and which are not. In the software, you can see how many kilometres a vehicle has travelled and over what period of time. This makes fleet management much easier for you, and it is easier to determine whether it makes sense to expand the fleet or not.

Never re-evaluating maintenance schedules

Are your maintenance plans as efficient as when you started? Many companies with their own fleet of vehicles once made a maintenance plan, but then never re-evaluated it.

Perhaps your vehicles are now being used more intensively than when you drew up the plan. Having automatically generated reports of vehicle usage data at your disposal makes fleet management a lot easier.

Letting drivers decide which route to take

Just because the route is through a more beautiful landscape or passes a good place for coffee, does not mean it is the best route for your business. Fuel costs are one of the largest expenses in fleet management. When your drivers are allowed to choose their own routes, the costs can be high.

When you equip your vehicles with a GPS tracker, you can see which route is being driven. You can thus actively ensure that your fleet is used as efficiently as possible and reduce fuel costs.

Forgetting where the vehicle is parked

‘I’m sure I parked the car here’. It happens more often than you might think. Car rental companies are sometimes confronted with renters who park their car in a different place than agreed, but then can’t find it again. Or drivers who park their van somewhere near the company premises after work hours, but then fail to let their colleagues know where they can find the car.

Awkward and time-consuming situations are also easy to prevent. In fleet management, it is important that you can quickly see where your vehicles are.

What if the vehicle has been taken without permission? A tracking device in the vehicle can give you an immediate answer as to the location of the vehicle. This is not only good for your peace of mind, but it is also extremely efficient.

Not knowing when a vehicle is out of service.

Your lease contract may stipulate requirements for the maintenance of the vehicle. After a certain number of kilometres have been driven, the vehicle will have to go to the garage for maintenance, and you will not be able to use it for one or more days.

If you are unable to estimate exactly when the vehicle will be out of service, this can create difficult situations in terms of fleet management planning. What if the maintenance falls precisely in an extremely busy period for your company?

By using technical tools such as GPS, you can obtain all kinds of useful information about the use of your vehicles. This allows you to better plan when a vehicle is away for maintenance.

Not knowing whether it pays to be sustainable

Fuel costs are skyrocketing. So are the costs of polluting vehicles. Fleet management is not just about keeping your company car moving. Deciding when it’s time to replace vehicles is also about deciding when it’s worth it for your business to make the fleet more sustainable.

Electric vehicles are booming, but it is not always feasible to switch to commercial electric vehicles. If you drive a lot of kilometres, it can be frustrating and even cost you money to stop and recharge, and the cost of an electric vehicle is still higher. Sometimes it is better to choose a modern diesel or petrol engine with favourable consumption and limited emissions.

In order to make a good decision, you have to weigh up all kinds of factors. Often you do not have this information. Recording the mileage on a daily basis probably doesn’t answer your questions. Therefore, for efficient fleet management, you cannot escape the use of modern technology.

The combination of an in-vehicle GPS and the accompanying cloud software gives you insight into the usage data of your vehicles. In no time at all, you can generate automatic reports that you can use to make decisions about fleet management.

Not providing the right tools for good fleet management

With today’s technology, you can make life easier for yourself as a fleet manager or entrepreneur who likes to be in control.

With a GPS in the vehicles, you will have insight into the driving behaviour of the drivers, you will be able to see the exact location of a vehicle 24 hours a day, and you will be able to benefit from the convenience that automatic reports offer. It becomes easier for you to make strategic decisions based on the information that becomes available to you. Errors and associated costs can be avoided, making for efficient fleet management.